1. ENROLLMENT PROCEDURES AND POLICIES

1.1. GENERAL ENROLLMENT PROCEDURE

PRE-ENROLLMENT

1.1.1. Students check their grades from their previous semester (or summer term) on the announced date of release of grades. This is done by logging into their Student Information System (SIS) account. “Students whose grades are not reflected in the online system are expected to immediately inform their professors and the Registrar’s Office regarding the matter.” (Cf 16.4)

1.1.2. Students who wish to shift programs must apply for and complete the crediting of courses from their old program to their new one prior to enrollment.

1.1.3. Students who wish to apply for a change of grades are advised to follow the Grade Appeal Policy in Section 21 of the Student Handbook.

1.1.4. At the end of the second semester, students whose annual QPI do not meet the requirement are advised to follow the Retention, Dismissal, and Graduation Policy in Section 19 of the Student Handbook.

1.1.5. Students who were previously tagged as dismissed and subsequently enrolled in another institution must undergo the reinstatement process for dismissed students. Students who officially withdrew or filed for a Leave of Absence (LOA) due to non-academic reasons may be reinstated, provided they have no outstanding balance.

1.1.6. Students who have overpaid their dues from the semester prior to enrollment are not automatically enrolled. They must follow the usual enrollment process, subject to the application of their overpayment to their current dues, and request for tagging.

ENROLLMENT PERIOD

1.1.7. The general procedure for enrollment shall be done online via the Student Information System (https://sis.addu.edu.ph/)

1.1.8. Students may be pre-registered by their respective Departments for prescribed courses. No student shall be allowed to add and drop prescribed courses without the approval and facilitation of their respective department chairpersons or coordinators, as the case may be.

1.1.9. To complete the process, students must pay their fees and dues on the dates set for each semester. The University reserves to cancel the registration of the student for failure to meet the payment deadline, without prejudice to their re-enlistment during the adding and dropping period, as subject to the availability of courses.

1.1.10. Students who have completed the enrollment process, by their payment of the fees and dues, if established by the process announced and set for each semester, may drop and/or add available courses during the Adding and Dropping period.

1.1.11. Students should print out and keep their latest registration list.

1.1.12. Students with cancelled registrations, due to their failure to meet the deadline for the payment of dues and fees, may secure late enrollment in the first week of classes for regular semesters, or the first two days of summer classes, subject to the availability of slots only. No extensions will be given.

1.1.13. No slot extensions will be permitted.

1.1.14. Manipulations of the enrollment process are subject to disciplinary action under 23.7.

1.1.15. Courses enrolled may be subject to alterations or deletions during the Adding and Dropping period, due to operational reasons, such as merging, dissolutions due to failure to reach the minimum class size, and other institutional contingencies, among others.

1.1.16. In the first week of classes or the period immediately following, students must check their SIS for changes in their registration. Failure to address enrollment concerns within this period shall render the University faultless.

1.1.17. The Adding and Dropping period shall be in the first week of classes for a regular semester, or the first two days of summer classes, within which merging and dissolution of classes may be conducted. Adding and dropping by the students are subject to the endorsement of the Departments and the University policies.

1.1.18. Late enrollment may only be allowed within the first week of classes for a regular semester, or the first two days of summer classes, subject to the payment of surcharges. Payment of the enrollment fees and dues for late enrollees must be made within 24 hours of registration. Failure to do so will result in the automatic cancellation of enlistment. Students who fail to confirm their enrollment via payment of the fees before the deadline set shall be treated as late enrollees when no payment has been made prior to the start of classes.

1.1.19. The approval or application of grade appeals will not be valid grounds for late enrollment. Students may enrol after the semester of approval. The approval or application of a grade appeal cannot be used as a reason for late enrollment. Affected students may enroll in the semester immediately following the appeal’s approval.

1.1.20. No request for late offerings will be permitted during the start of

classes.

1.1.21. Requests for class dissolutions and mergers must be done within the first week of classes, as endorsed by the Deans. Upon its execution, the requesting department shall duly notify the students of the same.

1.1.22. Students who are not officially enrolled and not on the specific class list must not be allowed to participate in classes. Students who insist on joining classes despite not being enrolled therein will be denied any request for inclusion/enrollment, despite their attendance or compliance with the class requirements. There will be no exceptions. Students who are not officially enrolled and whose names do not appear on the class list are not allowed to attend class. If a student insists on joining a class without being properly enrolled, they will be denied any request to be officially added to the class, even if they have attended sessions or submitted requirements. There will be no exceptions to this rule.

1.2. PRE-REQUISITE OVERRIDES

1.2.1. Students request a Pre-Requisite Override from their home department.

1.2.2. The Department Chair evaluates and submits a request for a Pre- Requisite Override to the Vice President for Higher Education (VPHE) for approval.

1.2.3. After evaluating the request, the VPHE Office will inform the Department Chair of the decision. If the request is approved, the override process will be implemented.

Students proceed to REGISTRATION and ENROLLMENT Step 1.1.7.

2. ADMISSION REQUIREMENTS FOR FIRST YEAR STUDENTS

All applicants are required to take the Qualifying Exam for Ateneo College (QEAC), except for graduates of Ateneo de Davao Senior High School. Only those who are accepted or conditionally accepted are eligible to enroll.

For Filipino applicants

1. Original Senior High School Grade 12 Report Card [Form 138-A]
2. Photocopy of PSA-authenticated Birth Certificate
3. Certificate of Good Moral Character
4. Laboratory Test Results (CBC, Urinalysis, Chest X-ray, Medical Clearance for special cases)

• CBC and Urinalysis: 1 month validity
• Chest X-ray: 6 months validity

1. Photocopy of Marriage Contract (for married students)

For Non-Filipino applicants

1. Original SF 9/Honorable Dismissal/Authenticated Latest Transcript of Records
2. Certificate of Good Moral Character/Recommendation
3. Authenticated Birth Certificate/Family Registration
4. Laboratory Test Results (CBC, Urinalysis, Chest X-ray, Medical Clearance for special cases)

• CBC and Urinalysis: 1 month validity
• Chest X-ray: 6 months validity

1. Valid Study Visa and passport (Bio-page and the latest arrival stamped)
2. Authenticated Financial Support (at least equivalent to $3,500.00)
3. 10 pcs. 2”x2” colored ID photos with white background

For Transfer Students

1. Transfer Credentials or Honorable Dismissal
2. Original Transcript of Records or Certified Academic Records for evaluation
3. Certificate of Good Moral Character
4. PSA-authenticated Birth Certificate
5. Laboratory Test Results (CBC, Urinalysis, Chest X-ray, Medical Clearance for special cases)

• CBC and Urinalysis: 1 month validit
• Chest X-ray: 6 months validity

1. A copy of the Description and Syllabus of courses already taken
2. Photocopies of the Marriage Contract (for married students)

3. ADMISSION REQUIREMENTS FOR RETURNEES

Returnees are categorized as either Dismissed Students or Withdrawn Students.

1. Dismissed Students are those who were previously tagged as

dismissed due to academic standing and subsequently enrolled in another

institution.

1. Must undergo the reinstatement process for dismissed students.
2. Submit an updated Transcript of Records (TOR), Certificate of Honorable Dismissal, and Certificate of Good Moral Character from the institution last attended.
3. Secure an Agreement Form from the Admission and Aid Office.
4. Withdrawn Students Withdrawn Students (Non-Academic Reasons)

are those who officially withdrew and filed for a Leave of Absence (LOA)

due to non-academic reasons.

1. May be reinstated provided they have no outstanding balance.
2. Submit proof of duly accomplished Leave of Absence (LOA) form.
3. Present a copy of the previous semester’s grades where they last enrolled.
4. Present ID card for validation purposes.

Residency Policy

Students are allowed to stay in the University for a maximum of:

1. full-time semesters for a five-year course
2. full-time semesters for a four-year course

4. ADMISSION REQUIREMENTS FOR AUDIT STUDENTS

4.1 Students may apply as non-degree seeking/audit status at any time during the school term for audit purposes without earning credits. The Admission Office requires only an application, interview, application fee, payment of necessary fees as determined by the Office of the Treasurer, and other documents as the Admission Director may require.

4.2 Students can audit only certain courses, subject to the availability of courses and faculty, after the approval of the Department Chair. Students must register officially to audit a course. Students may not change from credit to audit or audit to credit.

4.3 A special temporary identification card will be issued by the OSA.

4.4 Non-degree seeking/audit students are not eligible for financial aid.

4.5 Non-Filipino applicants who wish to register as audit students are required to submit to the Admission Office the following documents: a special Study Permit (SSP) from the Bureau of Immigration; a photocopy of the passport where the applicant’s name, photo, visa, and authorized stay in the Philippines appear. The submission of these documents should be prior to registration.

4.6 Courses on audit are non-credit and should bear a mark NC (non- credit) at the end of the term for documentation purposes.

4.7 Students on audit may request a certification attesting to their admission as special students (on audit/non-degree seeking) for a specific period.

ENROLLMENT PROCEDURES FOR INTERNATIONAL STUDENT

5. ADMISSION REQUIREMENTS FOR INTERNATIONAL STUDENTS

1. Passing Qualifying Exam for ADDU College (QEAC) results.
2. Original Apostille or authenticated by the Philippine Consulate located at the country of origin of the following:

• Senior High School Card/Grade 12 Report Card or the Latest Transcript of Records
• Diploma or Certificate of Graduation
• Birth Certificate or Family Registration Certificate
• Police Clearance
• Certificate or Affidavit of Financial Support (at least equivalent to US$ 3,500.00)

1. Recommendation Letter
2. Medical Laboratory results: CBC (within 1 month), Urinalysis (within 1 month), and Chest x-ray (within 6 months) taken from any hospital or clinic in the Philippines
3. Valid study visa and i-card, if any
4. Passport copy (Bio-page and the latest arrival stamped)
5. Course content or syllabus for subject credit transfer validation purposes, if any.
6. Six pcs. 2”x2” colored ID photos with white background

6. ADMISSION REQUIREMENTS FOR INTERNATIONAL STUDENTS FROM SCHOOLS WITHIN THE PHILIPPINES

1. Passing QEAC results.
2. Original documents of the following:

• SF9 or Grade 12 Senior High School Report Card/Latest Transcript of Records and Honorable Dismissal (for Transfer Students)
• Certificate of Good Moral Character
• Apostille/Authenticated Birth Certificate/PSA Birth Certificate/ Family Registration Certificate
• Apostille/Certificate or Affidavit of Financial Support (at least equivalent to US $ 3,500.00)

1. Medical Laboratory results: CBC (within 1 month), Urinalysis (within 1 month), and Chest x-ray (within 6 months) taken from any hospital or clinic in the Philippines
2. Valid study visa and i-card, if any
3. Passport copy (Bio-page and the latest arrival stamped)
4. Course content or syllabus for subject credit transfer validation purposes, if any.
5. Six pcs. 2”x2” colored ID photos with white background

7. ADMISSION REQUIREMENTS FOR INTERNATIONAL STUDENTS FROM PHILIPPINE-RUN SCHOOLS ABROAD

1. Passing QEAC results.
2. Original documents of the following:

• SF9 or Grade 12 Senior High School Report Card/Latest Transcript of Records
• Certificate of Good Moral Character
• Apostille/Authenticated Birth Certificate/ Family Registration Certificate
• Apostille/Certificate or Affidavit of Financial Support (at least equivalent to $ 3,500.00)

1. Medical Laboratory results: CBC (within 1 month), Urinalysis (within 1 month), and Chest x-ray (within 6 months) taken from any hospital or clinic in the Philippines
2. Valid study visa and i-card, if any
3. Passport copy (Bio-page and the latest arrival stamped)
4. Course content or syllabus for subject credit transfer validation purposes, if any.
5. Six pcs. 2”x2” colored ID photos with white background

8. ADMISSION REQUIREMENTS FOR FILIPINO STUDENTS FROM SCHOOLS ABROAD

1. Passing QEAC results.
2. Original documents of the following:

• Apostille/Authenticated by the Philippine embassy – Grade 12 Senior High School Report Card or its equivalent, Grading /Latest Transcript of Records
• Apostille/Authenticated by the Philippine Embassy – Diploma or Certificate of Graduation
• PSA Birth Certificate
• Recommendation letter
• Medical Laboratory results: CBC (within 1 month), Urinalysis (within 1 month), and Chest x-ray (within 6 months) taken from any hospital or clinic in the Philippines
• Valid Philippine passport copy (Bio-page and the latest arrival stamped)
• Course content or syllabus for subject credit transfer validation purposes, if any

NOTE:

1. In case the authenticity, validity, or certainty of documents presented cannot be determined or is in need of further verification, it will be necessary to seek a certification, comment, or advice from the Department of Education or from the Commission on Higher Education.
2. In case the country of origin is not a member of the Hague Convention on Apostilles, the documents will need to be legalized through the Non-Hague Convention route, which involves authentication through the Ministry of Foreign Affairs and the relevant embassy.

9. VISA CONCERNS AND IMMIGRATION PROCEDURES

Once an international student (a foreign national) receives an official email from Ateneo de Davao University (ADDU) confirming their admission, they must immediately email the Ateneo Internationalization for Mindanao (AIM) Office at international@addu.edu.ph to request assistance in filing their visa application.

9.1 Applicable Visa for the International Student You must first hold a Temporary Visitor’s Visa (9A Visa). This will then be converted based on the chart provided below.

Full Degree Short-Term Program/Non-Degree

Legal Age (18 years old and above)

• Student Visa and Alien Certificate of • Special Study Permit Registration (ACR) Identity Card Minor Age (17 years old and below)
• Special Study Permit • Special Study Permit

9.2 Visa Application Process

9.2.1 Student Visa Conversion Application In the Philippines, foreign nationals are required to obtain a Student Visa in order to pursue studies at an accredited educational institution. To be eligible for a Temporary Visitor’s Visa (TVV) conversion to a Student Visa, applicants must be at least 18 years old and enrolled in a full-degree undergraduate or graduate academic program. Below are the necessary requirements for the Student Visa Conversion Application:

SET OF DELIVERABLES

Student Visa Conversion

Filled out form: Duly accomplished Consolidated General Application Form (CGAF) from the AIM Office

Certified true copy and two photocopies of the following:

Letter of Intent care of AIM Office

Endorsement Letter care of AIM Office and Registrar’s Office

Notice of Acceptance care of Registrar’s Office

Valid National Bureau of Investigation (NBI) Clearance of the Student

care of Student Applicant

(Go to the NBI office to obtain your NBI Clearance. Bring the following: One

valid ID and at least Php300.00 in cash)

Medical Certificate of the following: care of Student Applicant

(Go to the nearest Level 3 Hospital, such as: Davao Doctors Hospital Inc.; San

Pedro Hospital of Davao City, and Southern Philippines Medical Center to get

the following tests:)

• Chest X-Ray Report
• VDRL/RPR
• Urinalysis
• Stool (Ova & Parasite)
• Malaria Test
• Drug Test
• Medical Certificate (fit to study)

Two photocopies of the following: Checklist of Documentary Requirements for Conversion to Student Visa care of AIM Office Passport Details: Bio page, Latest Arrival care of AIM Office (You must give your Passport to the AIM Office for evaluation.) Tourist Visa Official Receipt care of AIM Office (You must provide the AIM Office with the original copy of the Official Receipt of the Tourist Visa Extension. Tourist Visa can be applied for at the Bureau of Immigration – Davao City.) Bureau of Immigration ID care of AIM Office

Other requirements: 2”x2” colored picture with white background (10 pcs) Payment approximately: Php14,000.00 (This is subject to change without prior notice.)

9.2.2 Alien Certificate of Registration Identity Card (ACR I-Card) Application The process of applying for an ACR I-Card starts once the Student Visa has been granted. The AIM Office will promptly notify the applicant upon receiving confirmation from the Bureau of Immigration. Once approved, the student must proceed without delay to apply for a new ACR I-Card and prepare the following required documents:

SET OF DELIVERABLES

Alien Certificate of Registration Identity Card (ACR I-Card) Application

Filled out forms: Application Form care of AIM Office Duly accomplished Consolidated General Application Form (CGAF) (The attached CGAF is the one received by the Bureau of Immigration from the student’s Visa Application.)

Certified true copy and two photocopies of the following: Certification of No Derogatory Record care of Bureau of Immigration and AIM Office Official Receipt of the Visa Application care of Student Applicant

Two photocopies of the following: Passport Details: Bio page, Visa Implementation Stamp, Latest Arrival care of AIM Office (You must give your Passport to the AIM Office for evaluation.) Implementation Order care of Bureau of Immigration and AIM Office

Important Note: International students processing their Student Visa application must not leave the country until the Student Visa has been approved and the ACR I-Card application is completed. Failure to comply with this will result in the revocation of the Student Visa application.

9.2.3 Student Visa Extension Application The Student Visa Conversion and ACR I-Card are valid for only one year from the date of approval. Before the expiration date, international students are required to apply for a Student Visa Extension. The following are the necessary requirements for the Student Visa Extension Application:

SET OF DELIVERABLES

Student Visa Extension Application

Filled out form: Duly accomplished Consolidated General Application Form (CGAF) care of AIM Office

Certified true copy and two photocopies of the following: Letter of Intent care of AIM Office Endorsement Letter care AIM Office and Registrar’s Office Notice of Acceptance care of AIM Office and Registrar’s Office Certification: Bona Fide Student care of Student Applicant Transcript of Records (TOR) care of Student Applicant (You can request your Certification: Bona fide Student and TOR through the Registrar’s Office.)

Two photocopies of the following: Checklist of Documentary Requirements for Extension to Student Visa care of AIM Office Passport Details: Bio page, Implementation Stamp, Latest Arrival care of AIM Office (You must give your Passport to the AIM Office for evaluation.) Alien Certificate of Registration Identity Card (ACR I-Card) care of AIM Office Bureau of Immigration ID care of AIM Office

Other requirements: 2”x2” colored picture with white background (5 pcs.) Payment approximately: Php14,000.00 (This is subject to change without prior notice.) 9.2.4 Alien Certificate of Registration Identity Card (ACR I-Card) Renewal Application The renewal process for the ACR I-Card starts once the Student Visa Extension has been approved. The AIM Office will promptly notify the applicant upon receiving confirmation from the Bureau of Immigration. After approval, students must proceed without delay to the Bureau of Immigration to renew their ACR I-Card and prepare the following required documents:

SET OF DELIVERABLES

Alien Certificate of Registration Identity Card (ACR I-Card) Renewal

Filled out forms: Application Form for ACR I-Card Renewal care of AIM Office Duly accomplished Consolidated General Application Form (CGAF) (The attached CGAF is the one received by the Bureau of Immigration from the Visa Extension Application of the student.)

Certified true copy and two photocopies of the following: Certification of No Derogatory Record care of Bureau of Immigration and AIM Office Official Receipt of the Visa Extension care of Student Applicant

Two photocopies of the following: Checklist of Documentary Requirements for Alien Certificate of Registration Identity Card (ACR I-Card) Renewal care of AIM Office Passport Details: Bio page, Implementation Stamp, Latest Arrival care of AIM Office (You must give your Passport to the AIM Office for evaluation.) CR I-Card Details: Front & Back care of AIM Office Implementation Order care of Bureau of Immigration and AIM Office

Other requirement 2”x2” colored picture with white background (8 pcs.)

Important Note: International students processing their Student Visa application must not leave the country until the Student Visa has been approved and the ACR I-Card application is completed. Failure to comply with this will result in the revocation of the Student Visa application.

9.2.5 Special Study Permit (SSP) Application The Bureau of Immigration mandates that international students who are 18 years old or younger, or those enrolled in non-degree or short- term programs (lasting six months or less)—such as student exchanges, training, or internships—must obtain a Special Study Permit (SSP). The following documents are required for submission:

SET OF DELIVERABLES

Special Study Permit (SSP)

Filled out form: Duly accomplished Consolidated General Application Form (CGAF) care of AIM Office

Certified true copy and two photocopies of the following: Letter of Intent care of AIM Office Endorsement Letter care of AIM Office and Registrar’s Office Notice of Acceptance care of Registrar’s Office

Two photocopies of the following: Checklist of Documentary Requirements for Special Study Permit care of AIM Office Passport Details: Bio page, Latest Arrival care of AIM Office (You must give your Passport to the AIM Office for evaluation.) Tourist Visa Official Receipt care of AIM Office (You must provide the AIM Office with the original copy of the Official Receipt of the Tourist Visa Extension.) Bureau of Immigration ID care of AIM Office

Other requirements: 2”x2” colored picture with white background (5 pcs.) Payment approximately: Php8,000.00 (This is subject to change without prior notice.)

Important Note: SSP holders must regularly renew their Temporary Visitor’s Visa (TVV) at the Bureau of Immigration and pay the corresponding extension fees. Renewal should preferably be done at least two weeks before the visa expires to ensure a continuous legal stay in the Philippines until their final departure.

9.3 ON RESTRICTIONS, EXEMPTIONS, AND OTHER DETAILS

Restrictions The following are the restrictions provided by the BI that must be respected and complied with by the admitting school, the authorized representative, and the foreign national: 1. Only schools with accreditation by the CHED and BI shall be authorized to admit international students. 2. Foreign nationals must secure and present a valid issued Student visa or SSP before their enrollment. The validity of the Student visa and SSP shall be co-terminus with the length of study as issued in his or her NOA, provided that SSP shall not be more than six months or exceeding six months but with an extension in co-terminus of the remaining period of the course. 3. Foreign nationals granted a student visa, or SSP shall not be allowed to engage in any form of employment. Thus, a Student visa and SSP are granted solely for the intention of using educational facilities and or being admitted to an academic institution. 4. No international student must transfer to any school without the express authority from the Commissioner of Immigration or his or her designated authorized representative. 5. Foreign nationals who are in the process of obtaining or extending their Student Visa or SSP are not allowed to leave the Philippines until their visa memorandum order has been issued. Likewise, international students applying for a new or renewed ACR I-Card must remain in the country until their ACR I-Card has been released.

Exemptions Foreign nationals who are holders of the following visas shall be exempted from securing Student Visa or SSP: 1. A permanent foreign resident; 2. Foreign nationals with valid working visas under Section 9 (d), 9 (g), and 47 (a) (2) of Commonwealth Act No. 613, as amended; 3. Personnel of foreign diplomatic and consular missions residing in the Philippines; 4. Personnel of duly accredited international organizations residing in the Philippines; 5. Holders of Special Investor’s Resident Visa (SIRV) and Special Retirees Resident Visa (SRRV); and 6. International students coming to the Philippines with 47(a) (2) visas issued pursuant to existing laws Note: The principals, spouses, and unmarried dependent children below 21 years old who wish to access educational facilities in the country may enjoy the exemption privilege. More so, children of the said admission categories who are officially enrolled before marriage and or before reaching the age of 21 years shall be allowed to convert their admission category to a Student Visa as long as principals remain in the country.

Other Important Details

9.3.1 ACR I-Card Waiver As stated above, if a student’s visa application and ACR I-Card have not yet been approved, the student is not permitted to leave the country. However, in case of emergencies, the student may apply for an ACR I-Card Waiver— provided that the student visa has already been approved and the ACR I-Card application has been submitted. Below are the requirements for the ACR I-Card Waiver:

SET OF DELIVERABLES

Alien Certificate of Registration Identity Card (ACR I-Card) Waiver

Certified true copy and two photocopies of the following: Letter Request addressed to the Commissioner care of Student Applicant Certification of No Derogatory Record care of Bureau of Immigration – Main Office Manila and Student Applicant (This shall be provided upon ACR I-Card Waiver Application in the BI – Main Office Manila.)

Two photocopies of the following: Checklist of Documentary Requirements for Alien Certificate of Registration Identity Card (ACR I-Card) Waiver care of Student Applicant ACR I-Card Claim Stub care of AIM Office and Student Applicant Passport Details: Bio page, Implementation Stamp, and Latest Arrival care of Student Applicant Plane Ticket of the Student care of Student Applicant

Other requirement: Payment approximately: Php1,010.00 (This is subject to change without prior notice.)

9.3.2 Annual Report The Bureau of Immigration (BI) requires all valid visa and ACR I-Card holders (excluding holders of Temporary Visitor’s Visa, Tourist Visa, and SRRV Visa) to submit an Annual Report to their office between January and the last day of February each year. International students must secure the following items as part of the required checklist and provide the AIM Office with a copy of the receipt of the Annual Report:

SET OF DELIVERABLES

Annual Report

Certified true copy and two photocopies of the following: Filled-out Application form with 2”x2” picture (white background) care of Bureau of Immigration and Student Applicant

Two photocopies of the following: Passport Details: Bio page, Implementation Stamp, and Latest Arrival care of Student Applicant

ACR I-Card (Front and Back portion) care of Student Applicant ACR I-Card claim stub for new applicants care of Student Applicant

Other requirements: Payment approximately: Php310.00 (This is subject to change without prior notice. There will be a monthly fine of Php200.00 for a delayed Annual Report) Bring the following: Original Passport and Original ACR I-Card

9.3.3 Change of Address Whenever International students change their residence in the Philippines from the address registered with the Bureau of Immigration (BI), they must submit a Change of Address application. The following documents must be provided for the address change:

SET OF DELIVERABLES

Change of Address

Certified true copy and two photocopies of the following: Filled-out Application form care of Bureau of Immigration and Student Applicant Barangay Certificate (indicating the date of transfer) care of Student Applicant Affidavit of Change of Address (indicating the date of transfer) care of Student Applicant

Two photocopies of the following: Passport Details: Bio page, Implementation Stamp, and Latest Arrival care of Student Applicant ACR I-Card (Front and Back portion) care of Student Applicant ACR I-Card claim stub for new applicants care of Student Applicant

Other requirement: Payment approximately: Php1,210.00

Important Note: The Change of Address application must be filed 24 hours before the intended transfer.

9.3.4 Dual Citizenships Dual citizens are considered Filipinos as long as they provide documents to prove their citizenship. Kindly present and submit a photocopy and present the original versions of any of the following documents:

SET OF DELIVERABLES

Dual Citizenship

Two photocopies of the following: Passport Details: Bio page and Latest Arrival care of Student Applicant Certificate of Recognition care of Student Applicant Certificate of Naturalization care of Student Applicant Certificate of Re-acquisition of Citizenship care of Student Applicant

Important Note: Birth Certificates are not considered valid documents for proof of citizenship and will therefore not be accepted.

9.3.5 Special Return Permit The BI issues ECC-B to non-immigrant or immigrant visa holders with valid ACR I-Cards (ECC-A for temporary tourist visa holders). The single- use receipt is issued to evidence their Special Return Permit (for Non- Immigrants) or Re-entry Permit (RP) (for Immigrants), which is usually valid for one year. Applicants may apply to the BI Main Office, BI District Offices, or the airport upon departure.

Secure the following checklist items and submit them to the Process Coordinator for checking:

SET OF DELIVERABLES

Special Return Permit

Certified true copy and two photocopies of the following: Accomplished Form care of Student Applicant

Two photocopies of the following: Passport Details: Bio page, Implementation Stamp, and Latest Arrival care of Student Applicant ACR I-Card (Front and Back portion) care of Student Applicant ACR I-Card claim stub for new applicants care of Student Applicant Confirmed flight schedule care of Student Applicant

Other requirements: One (1) 2”x2” picture care of Student Applicant Original Passport care of Student Applicant Original ACR I-Card care of Student Applicant

9.3.6 9F Student Visa Downgrade The Student Visa downgrade applies to international students who wish to change their immigration status to a temporary visitor/tourist visa in order to continue staying legally in the Philippines. The following are the requirements for the visa downgrade:

SET OF DELIVERABLES

Visa Downgrade

Filled out form: Duly accomplished Consolidated General Application Form (CGAF) care of Student Applicant

Certified true copy and two photocopies of the following: Letter of Intent care of Student Certificate of No Financial Obligation care of Student through Finance Office Transcript of Records (TOR) care of Student Applicant (You can request your TOR through the Registrar’s Office.)

Two photocopies of the following: Checklist of Documentary Requirements for Downgrading of Student Visa care of Student Passport Details: Bio page, Implementation Stamp, Latest Arrival care of Student Alien Certificate of Registration Identity Card (ACR I-Card) care of Student

Other requirements: 2”x2” colored picture with white background (3 pcs.) Payment approximately: Php3,520.00 (This is subject to change without prior notice.)

Important Note: The student applicant must file the 9F Student Visa Downgrade in BI – Main Office Manila

9.3.7 ACR I-Card Cancellation Once the student successfully applies for the Student Visa downgrade, they must also process the cancellation of their ACR I-Card. The following are the requirements for the ACR I-Card cancellation:

SET OF DELIVERABLES

ACR I-Card Cancellation

Certified true copy and two photocopies of the following: Letter Request for Cancellation of the ACR I-Card care of Student Affidavit of Explanation care of Student

Two photocopies of the following: Passport Details: Bio page, Implementation Stamp, Latest Arrival care of Student Alien Certificate of Registration Identity Card (ACR I-Card) care of Student

Other requirements: Physical ACR I-Card care of Student (This will also be surrendered to the Bureau of Immigration Office.) Payment approximately: Php3,000.00 (This is subject to change without prior notice.)

9.4 CONTACT US

For visa and immigration concerns: Ateneo Internationalization for Mindanao (AIM) Office Landline: +63 82 211 2411 local 8424 Email: international@addu.edu.ph Website: https://international.addu.edu.ph/

For enrollment concerns: Office of Admission and Aid Landline: +63 82 211 2411 local 8303 Email: admissions@addu.edu.ph Website: https://www.addu.edu.ph/

For technical concerns and confirmation: Bureau of Immigration – Davao District Office Landline: +63 82 218 6477 Email: bidavao@gmail.com Website: https://immigration.gov.ph/

*Ateneo de Davao University is a Bureau of Immigration – accredited university.

10. SHIFTING POLICY FOR FIRST YEAR STUDENTS

First year students are allowed to shift to another course after the completion of the First Semester.

11. ADDING AND DROPPING/MODIFICATION OR CHANGE IN ENROLLED COURSES

11.1 “Dropping” refers to the removal of some courses enrolled by a student, as opposed to “adding,” which is the inclusion of courses that the student has not previously enrolled for. Both must be done within the allowable period.

11.2 Adding and dropping may be done only during the first week of classes for regular semesters and within the first two days of summer classes. No adding and dropping will be permitted thereafter.

11.3. Adding and dropping are subject to the restrictions of each School or Department, and the availability of classes, as well as semestral load limits.

11.4. The Registrar may override, deny, or delete any modifications done by

the student or the departments when they violate any existing University

policy, or upon the instructions of the Dean or Department Chairperson

concerned, or when done other than for the following reasons:

• Sudden changes initiated by the Departments, or as a result of merging and dissolution, resulting into conflicts of schedule or disenfranchisement of students
• Serious reasons, as employment and medical conditions

11.5. When permitted by existing protocols as announced prior to enrollment, adding and dropping may be done by the students themselves, online, via the Student Information System (https://sis.addu.edu.ph/)

11.6. The approval or application of grade appeals will not be valid grounds for adding and dropping.

12. WITHDRAWAL AND LEAVE OF ABSENCE

12.1 Withdrawal

12.1.1 Withdrawal refers to the cancellation of a student’s enrollment for a given semester.

• Upperclass students may request withdrawal by sending an email directly to the Registrar’s Office and filing a Leave of Absence (LOA) through the SIS Portal.
• First-year and new students must send an email to the Office of Admission and Aid, which will endorse their request to the Registrar’s Office. Once endorsed, the student must file a LOA through the SIS Portal. A student may officially withdraw within six weeks from the start of the semester, or within two weeks from the start of the summer term. No requests for withdrawal will be entertained beyond the prescribed periods.

12.1.2 Students should not assume the automatic approval of their withdrawal application. They must continue attending classes until they are officially notified by the Registrar’s Office.

12.1.3 Officially withdrawn courses will be marked WP (Withdrawn with Permission), while unofficially withdrawn courses will be marked FD (Failure Due to Dropping).

12.1.4 Tuition charges and fees shall follow the schedule outlined in Section 44.3 — Withdrawal and Leave of Absence. The date of official withdrawal shall be the date the duly accomplished Withdrawal/LOA Form is submitted to the Finance Office, which will also serve as the basis for computing charges.

12.1.5 Settlement of all outstanding accounts is required to complete the withdrawal process. Applications not settled within 48 hours from notice of approval shall be deemed revoked. Withdrawal will not be authorized for students with unsettled financial obligations.

12.1.6 These provisions apply regardless of whether the student attended classes or not.

12.1.7 Students who successfully complete the withdrawal process will be deemed as not enrolled for the semester.

12.2 Leave of Absence (LOA) and Reinstatement

12.2.1 College students are expected to enroll continuously until the completion of their degree program. Any break in enrollment requires the filing of a Leave of Absence (LOA).

12.2.2 Students who filed an LOA due to non-academic reasons may be reinstated, provided they have no outstanding financial obligations.

12.2.3 Returning students who were previously dismissed and enrolled in another institution must undergo the reinstatement process required for dismissed students.

13. POLICY ON TRANSFER CREDIT FROM OTHER HIGHER EDUCATIONAL INSTITUTIONS

13.1 The Vice President for Higher Education has clarified rules, regulations, and procedures for crediting courses taken from other higher educational institutions (HEIs) for degree requirements at ADDU.

13.2 Courses taken in other HEIs by transfer applicants may be transferred (credited), provided that these courses are equivalent to ADDU courses and that the number of units to be transferred (credited) does not exceed fifty percent (50%) of the total number of units required in the ADDU program.

13.3 Course credits are subject to the evaluation and approval of the respective Department Chairs.

13.4 Courses with grades of 80% (or their equivalent) and above are not subject to a validation exam. Courses with grades less than 80% (or their equivalent) require a validation exam. Depending on the HEI from which the courses have been taken, however, the crediting Department office may exercise discretion on the requirement of a validation exam for the applicant. If they wish to challenge the non-credited courses from their previous school, they must take a qualifying examination (written or oral) for each course, with a fee of Php 1000 per course. The test results will be evaluated by the Department Chair, and only if they qualify will the courses be credited.

13.5 Documents for Submission by Transfer Student Applicants. Transfer students who wish to apply to transfer credits of courses already taken from previous schools should submit the following:

• Transcript of Records (TOR)
• Course Syllabi or Course Outlines containing the course title, description, and references used in the previous school for every course to be credited.

13.6 Crediting Processes for Transfer Student Applicants: The process of transferring credits to be followed by the student will be as follows:

13.6.1 The transfer applicant shall apply for credit transfer at the Admission and Aid Office prior to the assignment of year level. The applicant will be issued a Credit Transfer Validation Form (Form 20-B), to which the submitted TOR and relevant course information shall be attached.

The validation form, which contains the list of courses for crediting, must be evaluated and approved by the Department Chair or Program Coordinator responsible for the courses concerned. Upon approval, the applicant shall return the form to the Admission and Aid Office for the final processing of credit transfer and for the determination of the applicant’s year level and admission status.

13.6.2 Courses taken from other schools should be transferred (credited) on the first term/ semester of studies at ADDU. No other course taken from other schools would be credited subsequent to the approval of the credit transfer in the first semester of study in ADDU.

14. GRADING SYSTEM: WEIGHTED PERCENTAGE AVERAGE

At the end of the semester, students receive a letter grade for their en- rolled courses. The letter grades and their percentage equivalents are as follows:

LETTER GRADE PERCENTAGE GRADE DESCRIPTOR

A = 92% to 100% Excellent B+ = 88% to 91% Very Good B = 84% to 87% Good C+ = 80% to 83% Satisfactory C = 76% to 79% Acceptable D = 72% to 75% Minimal Pass F = below 72% Failure FD = Failure Debarred (for students whose attendance is less than 80% of total class hours)

WP = Withdrawn with Permission (for students who withdrew all enrolled courses within the first six weeks of the semester, or the first two weeks of summer classes)

15. GRADING SYSTEM: QUALITY POINT INDEX

15.1 Each letter grade has a corresponding quality point equivalent (QPI):

15.2 The formula for the computation of the QPI is

15.3 The QPI is rounded off to four decimal places for standard purposes.

15.4 The QPI includes all academic courses enrolled by the student for credit, even if some might not be required by the student’s program.

16. PUBLICATION OF GRADES

16.1 The Registrar’s Office adheres to the official school calendar for grade submission deadlines as periodically issued by the University’s proper authority.

16.2 Students are encouraged to regularly log in to their SIS account at http://sis.addu.edu.ph to check if their semester grades have been uploaded.

16.3 Students whose grades are not reflected in the online system should promptly notify their professors or the faculty members about the concern.

16.4 Once the Registrar’s Office has submitted the semester’s grades to the Commission on Higher Education (CHED), no additional grades for that semester will be accepted. The student will then be required to re- enroll in the course.

17. RETENTION, DISMISSAL AND GRADUATION

17.1 To be retained in the University, students must have an annual QPI of: 1.60 or higher for the first year; 1.80 or higher for the second year; 2.0 or higher for the third year to the final year.

Students enrolled in programs with a retention policy must adhere to the policies of their respective departments.

17.2 To qualify for filing a QPI Appeal, students must have an annual QPI of: 1.40 to 1.59 for First Year students; 1.60 to 1.79 for Second Year students; 1.80 to 1.99 for Third, Fourth, and Fifth Year students.

17.3 The QPI evaluation for non-probationary students will be conducted annually at the end of the Second Semester of the current academic year. The QPI computation will include all academic courses enrolled during the Summer term of the previous academic year (if applicable), as well as the First and Second Semesters of the current academic year.

17.3.1 A course failed during the first enrollment and subsequently passed during the second enrollment within the same academic year, will both be included in the computation of the QPI.

17.4 Students who have not met the QPI requirement may be placed on probation or dismissed from the University. Students need to apply for and be granted probationary status to remain in the University.

17.4.1 Students with a QPI below the required standard must file a QPI Appeal via their SIS account (http://sis.addu.edu.ph) within one month before the start of the next enrollment period.

17.4.2 Academic probationary status is granted only once during a student’s entire residency at the institution.

17.4.3 Students on probation will be evaluated for retention or dismissal at the end of each First and Second Semester. Those who fail to meet the QPI requirement during any of these evaluation periods will be automatically dismissed from the University.

17.5 Arrupe Social Formation (ASF) and National Service Training Program (NSTP) grades are not included in the QPI computation. However, students who receive an F or FD in ASF will be dismissed from the University. Appeals for reconsideration may be submitted to the ASF Follow-up Committee.

17.6 For students to graduate from the University, an annual QPI of 2.0 during their senior year/final year or a cumulative QPI of 2.0 for the entire stay at the University must be earned. If they achieve a QPI of 2.0 or higher during this additional term, they will be allowed to graduate.

17.6.1 Students who do not meet the required QPI will not be issued a diploma. Those who fail to achieve a QPI of 2.0 in their final year or a cumulative QPI of 2.0 may, with the academic advisement of the Standards Committee, enroll in an additional summer term or regular semester of at least 9 units of courses not previously taken.

17.7 Students dismissed from the University for failing to meet the required QPI may be considered for re-admission if they have achieved satisfactory grades in two regular semesters of full-time study, with at least 15 units per semester, at another institution. Re-admission is subject to the discretion of the Standards Committee. Should students fail to meet the required QPI after being re-admitted, they will be dismissed from the University. (As outlined in 17.4.2, probationary status can only be granted once.)

17.8 Policy on Conditional Admission of First Year Students

17.8.1 Students who are on conditional admission will automatically be under probationary status upon entering the institution. 17.8.2 The conditional admission status will be lifted if students meet the following requirement:

• An annual QPI of at least 1.60 after the first full school year in the university.

18. CLASS ATTENDANCE AND ABSENCES

18.1 Regular attendance is required of all students. Attendance is counted from the first day of regular classes regardless of the date of the student’s enrollment.

18.2 As provided for in Sec. 1551 of the Manual of Regulations for Private Schools, a student who has incurred absences of more than 20% of the total number of class meetings in a given time should not be given credit.

Any subject meeting once a week = 3 absences maximum = 4 absences over cut

Any subject meeting twice a week = 7 absences maximum = 8 absences over cut

Any subject meeting thrice a week = 10 absences maximum = 11 absences over cut

However, for a five-unit course (i.e., 3 units lecture, 2 units laboratory) any student who has exceeded the allowable number of absences for lecture or laboratory will automatically be debarred for the whole 5-unit course.

In the summer, the prescribed maximum number of cuts for a particular subject is five meeting days. This is regardless of the number of units assigned to the subject.

18.3 Any student who exceeds the prescribed maximum number of cuts for a particular subject is considered Debarred and will receive a corresponding mark of FD (Failure Debarred) for the semester, regardless of the student’s performance in the class as of the date of debarment.

18.4 An absence from a class—whether personal or official—is still to be recorded as an absence. University scheduled recollections and retreats are considered as class hours.

18.5 Students are primarily responsible for keeping track of their attendance. Faculty members are only responsible for keeping records and providing information when asked.

18.6 On Lateness

• A student is late when he/she is not yet present during the roll call and until the fifteenth minute from the start of the class. The start of class is signaled by the ringing of the bell.
• Lateness beyond fifteen minutes is considered an absence in all courses, regardless of the duration of the class.
• Three instances of lateness are counted as one absence.

18.7 “Honor students,” i.e., students on the President’s or Dean’s List for a given semester are given the privilege of “unlimited cuts” in all their courses during the semester immediately following.

• While these honor students are responsible, like all other students, for all the course requirements as set for the course, they have the privilege of “unlimited cuts” in all their courses in the semester immediately following, except for, and may therefore not be debarred from a course because of absences.
• Honor students are asked to inform their professor about their being on the President’s or Dean’s list and provide the necessary documentation.

19. GRADUATION REQUIREMENTS

19.1 Degrees are conferred by the Ateneo de Davao University only on

those who have met the following requirements:

• Completion of the specified requirements in the curriculum in which the student is enrolled.
• Residence of at least two years or four semesters.

19.2 No candidate for graduation shall be allowed to participate in the Commencement Exercises unless the student has passed and completed all the courses required by the degree program he/she is supposed to graduate from.

19.3 All candidates for graduation must apply for graduation. No application, no graduation. This means students who have yet to complete all requirements in the following semester or summer shall not be allowed to participate in the graduation ceremonies preceding the summer or semester of completion.

20. HONORS AND AWARDS

20.1 The President’s List and Dean’s List are lists of students who have excelled academically and have not been otherwise disqualified from receiving honors by the University. To be qualified, candidates must have taken no less than 15 units during the semester, as prescribed by their department and curriculum.

20.1.1 The President’s List includes students whose semestral QPI is exactly from 3.70 to 4.00 and whose grades are without Fs and FDs.

20.1.2 The Dean’s List includes students whose semestral QPI is exactly from 3.40 to 3.69 and whose grades are without Fs and FDs.

20.2 Graduation Honors

20.2.1 To qualify for honors, a student must have:

• Completed at least 80% of the total required academic courses for graduation in the Ateneo de Davao University.
• Earned no F nor FD in any subject.

20.2.2 Scholastic requirements for academic honors for graduation are as follows:

• Summa cum laude – cumulative QPI of 3.80 to 4.00
• Magna cum laude – cumulative QPI of 3.60 to 3.79
• Cum laude – cumulative QPI of 3.40 to 3.59

20.2.3 For transferees who may qualify for honors, only grades earned in Ateneo de Davao University are included in the QPI computation.

20.2.4 To be a recipient of Graduation Honors, a student must not have been otherwise disqualified from receiving honors by the University.

20.3 Graduation Student Awards

20.3.1 Valedictorian/Salutatorian. The University bestows the award of Valedictorian and Salutatorian to graduates whose life and performance integrate well the aims of Jesuit education, academic excellence, growth in faith, and service to others.

The selection of Valedictorian and Salutatorian is based on a 60-40% evaluation of a student’s academic performance and involvement/service.

The School or Cluster, CaMin, ARRUPE, Wellness and Testing Center, and OSA in consultation with the SAMAHAN will be asked to provide proof or testimony of involvement and service in and off the campus.

20.3.2 Leadership Award. The University forms young men and women who will be leaders – men and women who influence others for the common welfare, who are conscious of their duties to Philippine society, and who act creatively to achieve harmony between Christian values and the requirements of development. Among our graduating students, we recognize one who best embodies the success of efforts toward the development of students’ leadership potentials.

To be eligible for the Leadership Award, the student must have a cumulative QPI of at least 3.0 and must have taken at least 80% of the required units for graduation at Ateneo de Davao University, and must not have been found guilty of a serious infraction of University disciplinary rules.

The School or Cluster, CaMin, ARRUPE, Wellness and Testing Center, and OSA, in consultation with the SAMAHAN, will be asked to provide proof or testimony of a student’s performance as a leader following the University ideals.

20.3.3 Jesuit Mission Award. Ateneo is a Catholic and Jesuit University. We proclaim the Faith and we foster a concern for thinking with and rendering service to the Church. We form men and women who will live not for themselves but for God and for the country. The University confers this award on a graduate whose life has been one that exemplifies the virtues of the faith that does justice, integral to which is the advancement of interreligious and intercultural dialogue, as well as the commitment to the preservation and protection of the environment.

The University confers the Jesuit Mission Award on a graduate whose life has been one that exemplified the virtues of faith that does justice, integral to which is the advancement of interreligious and intercultural dialogue, as well as the commitment to the preservation and protection of the environment.

The recipient of the Jesuit Mission Award must have a cumulative QPI of at least 3.0, must have taken at least 80% of the required units for graduation at Ateneo de Davao University, and must not have been found guilty of a serious infraction of the University’s disciplinary rules.

The School or Cluster, CaMin, ARRUPE, Wellness and Testing Center, and OSA in consultation with the SAMAHAN will be asked to provide proof or

testimony of the graduate’s involvement and service to others out of a strong faith conviction.

20.3.4 School Award. The School Award is given to students who have manifested leadership abilities and potentials in Cluster-initiated activities and have contributed the most to the fulfillment of the three-pronged objective of the different Schools and Clusters, namely: academic excellence, spiritual growth, and social awareness and involvement. Each School may give a School Award to a student who excels in academic leadership and services, spiritual maturity, and social involvement.

The recipient of a School Award must have a cumulative QPI of at least 3.0, must have taken at least 80% of the required units for graduation at Ateneo de Davao University, and must not have been found guilty of a serious infraction of the University’s disciplinary rules.

Implementing Procedure

One awardee may be conferred a School Award for each of the following Clusters of Departments: 1. School of Arts and Sciences – Computer Studies 2. School of Arts and Sciences – Humanities and Letters 3. School of Arts and Sciences – Natural Sciences and Mathematics 4. School of Arts and Sciences – Social Sciences 5. School of Business and Governance – Accountancy 6. School of Business and Governance – Business 7. School of Nursing 8. School of Engineering and Architecture 9. School of Education

20.3.5 Blue Knight Award. The Blue Knight Award is given to a graduate who has studied from Grade School to the end of College at the Ateneo de Davao University.

The Committee on Student Honors and Awards makes nominations for these student graduation honors and awards, with the final approval to be given by the University President. The Committee is authorized to set rules and regulations for the selection of the awardees, within the general guidelines approved by the University Academic Council.

The giving of student awards is a prerogative of the University. No student has the right to claim an award.

20.4 Special Awards

Most Outstanding Student Award. The University awards the Most Outstanding Student Awards to students selected from among the Department nominees based on their academic performance, spiritual maturity, and social involvement. The Most Outstanding First Year, Second Year, Third Year and Fourth Year (for students enrolled in a five- year course) shall be determined by a committee formed by the Honors and Awards Committee.

21. GRADE APPEAL POLICY

21.1 The Grade Appeal Policy aims to ensure that grades reflect a fair and consistent evaluation of student performance. The responsibility of the Standards Committee is to assess whether the assigned grade was determined fairly and appropriately. However, it is not within the committee’s scope to grade or re-grade individual assignments, quizzes, final exams, projects, or other requirements.

21.2 Faculty members are responsible for establishing appropriate evaluation criteria for each course and communicating these criteria to students at the beginning of the term, as specified in the course syllabus or outline. They must also assess the extent to which each student meets these criteria. Grading practices, such as arbitrarily assigning grades or predetermining that a fixed percentage of the class will receive specific grades, undermine academic responsibility and students’ rights.

Since students may appeal arbitrary or capricious evaluations through the procedures outlined below, faculty members are required to maintain adequate records, such as grade records, exams, and assignments, for at least one year.

If a grade appeal is based on a complaint involving sexual harassment (refer to the University Anti-Sexual Harassment Act of 1995: Republic Act 7877 and the Safe Spaces Act: Republic Act 11313), the deadline for filing the formal appeal will not apply. In such instances, the Standards Committee will first refer the student to the Committee on Decorum and Investigation (CODI) or the Disciplinary Board before taking any further action.

21.3 Grade appeals must be submitted by the last day of final exams in the succeeding semester or summer term. Appeals are permitted only within one semester from the final grade submission deadline to ensure the University’s compliance with CHED Memorandum Order No. 40, series of 2008, as reinforced by CHED Regional Memorandum Order No. 60, series of 2013.